Employment Academy Executive

London (Central), London (Greater)
05 May 2017
19 May 2017
Job Type
Entry level jobs
Start Date

Position:                     Employment Academy Executive  

Reporting to:               Employment Academy Director

Hours:                         Core working hours are 10:00 until 16:00, Monday to Friday.  During programme, the post holder will be required to be in the office by 9:30.  Working outside of these hours will sometimes be required to meet organisational needs. 

Contract:                   Permanent, full-time (40 hours per week). 

A DBS disclosure will be required for this role.

Salary:                        £20,280 p/a, rising to £21,700 p/a after 12 months*

Location:                    The offices of The House of St Barnabas, 1 Greek Street, W1D 4NQ

Start date:                  Immediate

“Enter The House of St Barnabas - A public-minded private members’ club in London is demolishing stereotypes” – Dazed and Confused

The House of St Barnabas (HoSB) is a charity pledging to break the cycle of homelessness. We run a not-for-profit private members’ club in our Grade I listed home on Soho Square to help London’s homeless back into lasting paid work. We are seeking to re-define the notion of a private members’ club, challenging stereotypes around ideas of exclusivity and creating a community united by a passion for social change.

Academy participants and graduates are at the heart of all we do. The journey for trainees starts with a 12-week Employment Programme offering onsite work experience and training throughout the club and charity offices, and continues with 12 months of mentoring and ongoing support from our Academy team.

When our programme is in progress, participants will be on work experience throughout the House; in the club spaces and in our offices. The HoSB team act as professional buddies to those in office-based roles, working closely with them to provide skills training and to set a positive example of ways of working. This one to one support throughout the programme gives the participant a nurturing environment to learn and flourish.

We are looking for a special individual to join us who is excited to play a part in people’s journey towards lasting paid employment and independence.

Job description

The post holder will play a crucial role in the Employment Academy team, coordinating the recruitment of participants onto new programmes, scheduling the employment programme, supporting the mentoring programme, managing the client database and working with the EA Director to support the growth of the EA.

We are looking for an enthusiastic, hardworking individual with sufficient knowledge and ability to pick up information and tasks quickly. You will be excited by working in a dynamic organisation and keen to play your role by contributing to our team. Attention to detail, outstanding communication skills, a willingness to learn and a commitment to cross team working are essential.

Areas of responsibility

  • Coordinate the recruitment of participants onto our employment programmes
    • Schedule programme dates and promote these to partner agencies.
    • Schedule client information sessions and interviews.
    • Collect and collate referral information.
    • Set up new participant files.
    • Coordinate programme enrolments and ensure paperwork is in place.


  • Support the delivery of the employment programmes
    • Schedule the programme timetable, liaising with internal and external trainers, and circulate the timetable weekly.
    • Coordinate work placement shifts for participants on the programme and liaise with work placement hosts.
    • Ensure contracts with trainers are up to date and issue new ones as required.
    • Organise participant work uniforms and interview clothing.
    • Complete administration related to the City and Guilds accreditations.


  • Organise graduation events
    • Liaise internally with the events and culture teams to plan the graduation ceremonies.
    • Create and manage graduation event guest lists.
    • Create a pack for each graduate.
    • Distribute photographs of the event to graduates.


  • Support the mentoring programme
    • Respond to initial email enquiries, send out information and application forms, and respond to application forms.
    • Take up references and follow up where references are missing or incomplete.
    • Make Disclosure Scotland applications and track to ensure they are returned, checked and logged.
    • Prepare training resources for mentors.


  • Support the development of the Employment Academy
    • Provide support for new projects and initiatives, such as expanding the number of programmes offered and developing off-site training.


  • Manage InForm, the Employment Academy database
    • Populate the database with mentor, employment partner, referral partner, participant and graduate information, and provide monthly reports.
    • Be the primary administrator for InForm and attend user meetings.
    • Ensure that the EA team is trained and using the database effectively.


  • Impact measurement
    • Keep the impact measuring framework up to date and ensure that relevant information is being collected by the team.
    • Input impact information onto the database.
    • Draft impact reports for the EA Director.
  • Coordinate time credits
    • Issue time credits, keep records and write reports as required.
    • Be the main point of contact on time credits for Spice, the lead body.


  • General support tasks including:
    • Coordinate travel cards and lockers for participants and graduates.
    • Manage petty cash and be a credit card holder.
    • Manage bookings for the EA training rooms.
    • Ensure that the training rooms and kitchen are prepared, fully stocked and welcoming for programme and other uses.
    • Manage bookings and coordinate maintenance of team mobile phones and other devices.
    • Submit monthly team timesheets.
    • Write weekly updates for member and staff newsletters.

Personal specification


  • Excellent grasp of Windows packages, particularly Microsoft Excel.
  • Strong communication and relationship management skills with people from diverse backgrounds.
  • Highly efficient and organised multi-tasker, with a great attention to detail.
  • Approachable, friendly and a can-do attitude.
  • Willingness to be flexible and support the team where necessary.
  • Willingness to further develop your understanding about the complexities and challenges of homelessness.
  • A desire to work within a social enterprise and an understanding of what this means. 


Experience of:

  • doing a busy administrative support role for a team or individual.
  • adhering to client confidentiality.
  • using a database, preferably Salesforce.
  • impact measurement.
  • setting up events and meetings.

Knowledge of the housing and homelessness sectors in London. 

How to apply

Please send a covering letter outlining why you would be suitable for this role together with your most recent CV to jobs@hosb.org.uk


Closing date:                                   Monday 22nd May 2017          

Interview to take place on:              Thursday 25th May 2017


Please note: Due to the high level of interest in our organisation, we are unfortunately only able to acknowledge the individual applicants invited to interview.

* HoSB is committed to paying the Minimum Income Standard as set by Trust For London to staff who have been employed with us for one year or more.